GSC conference grants work on a REIMBURSEMENT basis (i.e., grant recipients must submit ORIGINAL RECEIPTS (copies cannot be accepted); when applicable, both the merchant receipt and the credit card receipt must be submitted) to the GSC Treasurer in order to be reimbursed for expenses actually incurred. Receipts ought to be submitted as soon as possible after the conference, as receipts that are more than 60 days old cannot be reimbursed by virtue of a university-wide rule. Please use this reimbursement form to itemize your receipts.

Conference grants cover up to $750, but no more than is requested in the original application. Accountable expenses are as follows:

• Transportation (by the most economical means available)
• Lodging (excluding food)
• Registration fees
• Photocopying for papers being presented (not for resumes)

Grant recipients who applied "in advance" or "retroactively" BOTH must submit original receipts. There are many steps in the reimbursement process as outlined below:

1. The GSC Treasurer submits paperwork to the Dudley House Graduate Staff Assistant
2. The Dudley House Graduate Staff Assistant adds the recipient to the vendor system
3. The Dudley House Administrator approves additions to the vendor system
4. Accounts Payable at the Holyoke Center reviews vendor submissions and approves/rejects submissions
5. The Dudley House Graduate Staff Assistant processes the payment
6. The Dudley House Administrator reviews the web voucher and approves payment
7. Paperwork for approved payments are submitted to Accounts Payable at the Holyoke Center for final processing
8. Grant checks are mailed to recipients

Due to this complicated process, reimbursements may take up to 4-5 weeks.

Summer Research Grants are given as a stipend and do not require receipts. Grants of up to $1000 are available for students doing research during the summer period. Funds for research will be available at the end of the spring semester. Please use this payment form to receive your award.

Conference & Summer Research Grants

GSC Conference and Summer Research Grant Guidelines

Application Procedure

Upload Conference & Summer Research Grant Applications

Upload Faculty Letters of Recommendation

Information For Recipients About Reimbursement