GSC conference grants work on a REIMBURSEMENT basis (i.e., grant recipients must submit ORIGINAL RECEIPTS (copies cannot be accepted); when applicable, both the merchant receipt and the credit card receipt must be submitted) to the GSC Treasurer in order to be reimbursed for expenses actually incurred. Receipts ought to be submitted as soon as possible after the conference, as receipts that are more than 60 days old cannot be reimbursed by virtue of a university-wide rule. Please use this reimbursement form to itemize your receipts.

Conference grants cover up to $1,000, but no more than is requested in the original application. Accountable expenses are as follows:

• Transportation (by the most economical means available)
• Lodging (excluding food)
• Registration fees
• Photocopying for papers being presented (not for resumes)

Grant recipients who applied "in advance" or "retroactively" BOTH must submit original receipts. After the GSC Treasurer receives your receipts he/she fills out a voucher with your original receipts attached and submits it to the reimbursement desk at Holyoke Center. If all goes well, they cut the check to you and send it to the address indicated on your application. Sometimes a voucher will "bounce back" for many reasons, one of which is lack of original receipts. In any event, the GSC Treasurer is not the person who cuts the check. The overall reimbursement process can take several weeks, sometimes shorter or longer, depending on when receipts are received by the treasurer and the time of year, etc.

Summer Research Grants are given as a stipend and do not require receipts. Grants of up to $1000 are available for students doing research during the summer period. Funds for research will be available at the end of the spring semester.

Conference & Summer Research Grants

GSC Conference and Summer Research Grant Guidelines

Application Procedure

Upload Conference & Summer Research Grant Applications

Upload Faculty Letters of Recommendation

Information For Recipients About Reimbursement