Harvard-Radcliffe Chorus

Executive Committee

Officer Descriptions

President | Vice-President | Financial Manager | Webmaster | Social Chair | Publicity Manager | Stage Manager

President

1. presides over and gives notice about meetings of the membership and the EC,
2. leads the EC in establishing and maintaining a good rapport among all members of HRC,
3. represents HRC at official administrative gatherings and public functions, e.g., acts as a liaison with the Dean of Students Office with the vice president/secretary,
4. appoints necessary committees with the counsel of the executive committee, and
5. is responsible for the enforcement of the by-laws and attendance policy.

1. oversees meetings with the student members of the EC and choristers with attendance issues before or after rehearsals,
2. creates a business agenda for EC meetings with the conductor and vice president,
3. communicates the ideas and business enacted by the EC to HRC,
4. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
5. attends weekly student dinners before rehearsals,
6. may serve as a section leader and set up the rehearsal area before rehearsals,
7. assists in the recruitment of EC members, and
8. oversees and assists in the elections of new officers each spring.

Vice-president/Secretary

1. records attendance taken at each rehearsal and meets with the conductor briefly to discuss truant members or attendance issues,
2. assists the president in the performance of his/her duties and performs them in his/her absence,
3. sponsors student dinners,
4. records all minutes of EC and officer meetings and prepares and distributes these minutes to all EC members for review before the next meeting,
5. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
6. plans the agenda for EC meetings with the conductor and president;
7. conducts the election of the EC student officers,
8. acts as a liaison with the Dean of Students Office with the president,
9. may assist the general and financial managers with ticket sales,
10. may assist the publicity managers in creating and distributing publicity materials,
11. may serve as a section leader and set up the rehearsal area before rehearsals, and
12. otherwise assists the EC and conductor in the administration of the Chorus.

Financial Manager

1. oversees and maintains records of the requests for and sales of concert tickets by HRC members with the general manager before and after rehearsals,
2. fields ticket inquiries from HRC members with the general manager,
3. assists the general manager in distributing music and collecting membership and music dues each semester,
4. collects receipts for purchases and transactions from the publicity managers et al,
5. creates a year-to-date budget each winter from the receipts and bank records with the conductor,
6. creates a projected budget for the following season with the conductor and meets each March with the choral endowment committee and other Harvard choral organizations to present this budget,
7. assists the conductor in preparing payment to orchestra members and soloists for each concert and distributes checks to guest artists,
8. deposits and withdraws from the HRC bank account with the general manager,
9. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
10. may serve as a section leader and set up the rehearsal area before rehearsals, and
11. attends the weekly student dinners.

Webmaster

1. the annual calendar of rehearsals and events
2. the auditions and general announcements page,
3. the HRC roster,
4. the cumulative HRC repertoire list,
5. the HRC by-laws,
6. the EC and section leader membership lists and position descriptions,
7. the HRC information guide,
8. the home page and group photographs, when needed,
9. the attendance policy, when needed, and
10. the conductor biography and photographs, when needed.

1. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
2. may serve as a section leader and set up the rehearsal area before rehearsals,
3. attends the weekly student dinners,
4. attends all four annual EC meetings, and
5. may assist the conductor in working with Chorus information, which includes:
   1. updating and maintaining a roster database, which contains past rosters,
   2. assisting the conductor in creating seating charts, and
   3. generating publicity mailing lists to alumnae (with help from the Alumni Information Office,) prospective audience members, media, area schools, and music businesses.

Social Chair

1. requests interesting or unusual Fun Facts" from each HRC member via e-mail each semester and reads one at each rehearsal break,
2. announces post-rehearsal group gatherings at the Sheraton Commander lounge each week and attend these gatherings as often as possible,
3. organizes post-concert receptions,
4. organizes refreshments for HRC gatherings at the end of each semester,
5. with the EC, organizes at least one outing per year,
preferably at the beginning of the semesters when students have more free time.
6. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
7. may serve as a section leader and set up the rehearsal area before rehearsals,
8. attends all four annual EC meetings, and
9. supports the community member initiative to organize dinner gatherings before each rehearsal.

Publicity Managers

1. designing posters, teasers, and fliers,
2. mailing concert information to Harvard and local media (TV, radio, newspapers) and area schools,
3. mailing concert invitation cards to the Chorus community mailing list and the conductor's mailing list,
4. organizing HRC members to signup to hang concert posters in areas designated on the publicity list,
5. organizing postering runs,
6. reserving table tents and sandwich boards for publicity,
7. requesting advertisement via the Loker Common LED board display and the Science Center monitor,
8. greeting prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
9. perhaps serving as a section leader and set up the rehearsal area before rehearsals,
10. attending all four annual EC meetings, and
11. attending the weekly student dinners.

Personnel/Stage Manager

1. coordinates rehearsal seating arrangements with the conductor and section leaders,
2. works with the section leaders or may be a section leader to set up the rehearsal area before rehearsals,
3. oversees and assists with taking down of rehearsal equipment, e.g., chairs, stands, podium, lamps, piano, etc.,
4. works with the general manager and conductor to design the stage for the orchestra and soloists,
5. recruits HRC members to assist with setting up or taking down concert equipment before or moving equipment during HRC concerts,
6. greets prospective members during Chorus auditions, the fall arts fair, graduate, freshman, and undergraduate registration,
7. attends all four annual EC meetings, and
8. attends the weekly student dinners.